Deposit Resume

Qualifications & Requirements:

1. 1. 1. Possess a Degree in Business Administration/Records Management/Office Management/Management Information Systems / Secretarial Studies, or related field.
      2. Minimum 3 years of experience in a similar secretarial or executive support role.
      3. Proficient in Microsoft Office Suites, and virtual meeting platforms such as Zoom.
      4. Experienced in travel booking systems with understanding of travel logistics and coordination.
      5. Excellent command of written and spoken English, proficiency in additional local languages is an added advantage.
      6. Strong organizational and time management skills, with exceptional attention to details.
      7. Capable of managing multiple responsibilities efficiently, work independently, and demonstrate a high degree of initiative.
      8. High integrity, professionalism, and discretion in handling sensitive information.

Responsibilities:

1. 1. 1. Coordinate and manage scheduling for meetings, appointments, and engagements, ensuring timely communication and attendance.
      2. Handle all domestic and international travel arrangements for the GCEO, including flight bookings, transportation, accommodation, and related documentation.
      3. Organize and support Board of Directors (BOD) meetings, including preparation of materials, logistics coordination, and post-meeting follow-up.
      4. Draft, review, and manage official communications including emails, phone, and mail correspondence, and corporate reports.
      5. Oversee monthly Employee Share Option Scheme (ESOS) management, ensuring accurate data compilation and timely submission.
      6. Maintain and manage an organized filing systems for efficient document retrieval.
      7. Capture key discussion points and decisions during meetings, distribute minutes promptly, and track follow-up actions to ensure timely execution.
      8. Provide administrative support for AGM/EGM arrangements, preparation of meeting minutes, compilation of departmental reports, and other special projects as assigned.